An office copier, as the name suggests, is office equipment specially designed for tasks such as scanning, copying, faxing, and printing. Desktop copiers can also be used to create electronic documents such as PDF or DOC files from paper templates.
Every company should have at least one office copier. Of course, you need something that is high quality, multifunctional, and inexpensive.
When choosing the best office copier, you need to know your needs. There are many copiers to choose from, digital copiers versus analog copiers, color copiers versus black color copiers. Then there are many additional features that will add significantly to the price of your copier. How do you buy the perfect copier for your office?
Tips on Choosing the Best Office Copier
You need to make sure that your next copier can handle the number of documents your business will produce and distribute. Some companies make the mistake of buying personal units for their business. Personal printers can save you money at first, but they are not designed to handle the high volume that most businesses produce.
If you don’t want your employees to spend the day charging the office copier, you probably need a device that can hold at least 250 pages at a time. This will save you time and hassle, especially when you are printing in bulk such as technical manuals or other documents. Most large-capacity printers can hold between 250 and 500 sheets, which can take hours or weeks depending on the volume or paperwork of your company.
Color Versus Grayscale
Choosing a color or a black and white system is a debate most businesses end up having. While creating color documents is nice, you need to consider whether or not it is necessary. Who are these documents intended for and do they have to be fully colored? Are there any graphics and imagery that need the pop that color brings to the table? When you find that color isn’t required, after all, a simple black and white desktop copier can save you some money.
Most new digital printers are multifunctional. Unfortunately, not all of them are able to handle multiple types and sizes of paper. For those in need of things like transparencies, you may want to find a system that can handle not only different sizes but also different materials.
Benefits Of Using The Office Copier
There are several ways to connect to a copier. In addition to the conventional Ethernet cable, print jobs can be sent wirelessly via Wi-Fi and Bluetooth. This allows the user to print documents on the go. Most copiers can also print documents that are cloud-based locations like DropBox or Google Drive.
Documents can be printed from various cloud locations and storage devices. Paper templates can also be scanned and emailed back as digital files.
Supports different paper types and sizes:
Office copiers can handle papers of various sizes and types. In addition to normal A4 sizes, it can also print on A3, A5, and smaller paper sizes. Types of paper that office copiers can print on include envelopes, labels, brochures, and more.
Desktop copiers are designed for use in workplaces where the workload is enormous. Because of this, they are quick and efficient.
Our Top 5 Office Copier Picks For Business
|HP LaserJet Pro M426fdw All-in-One Wireless Laser Printer||Check On Amazon|
|Brother HLL2390DW | Monochrome Laser Printer||Check On Amazon|
|Canon Office and Business MB2720 Wireless All-in-one Printer||Check On Amazon|
|Canon Color imageCLASS MF733Cdw All-in-One Wireless Laser Printer||Check On Amazon|
|Canon ImageCLASS MF236n All in One Printer||Check On Amazon|
The HP LaserJet Pro offers print, copy, scan, and fax functions. It’s also the smallest, but the fastest in its class.
It has an automatic document feeder for 50 sheets and a printing speed of up to 40 pages per minute. This wireless printer is incredibly fast with a 5.4 second print time on the first page. The printer also holds 350 pages in its tray, which is a generous amount for a printer of this size. The laser printer offers a variety of functions that simplify your daily printing tasks.
- Prints 40 pages per minute with the first-page printing in 5.6 seconds.
- Has a capacity of 350 sheets.
- Includes a duplex automatic document feeder in one pass.
- 3-inch color touchscreen with smooth navigation.
- Multiple wireless connectivity options including NFC
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The brother HL-L2390DW is equipped with a flatbed scanning glass, with which prints can be easily scanned and copied. With print speeds of up to 32 pages per minute, prints can be produced in no time. It also has a large tray with a capacity of 250 sheets so you don’t have to worry about frequent reloads.
- The flatbed scanning glass makes copying and scanning easy.
- The printing speed reaches 32 pages per minute.
- Double-sided printing saves paper and time.
- Different types of wireless connections add versatility.
- The compact shape adapts to small spaces.
The Canon Maxify MB2720 is an all-in-one wireless printer designed specifically for your printing needs. The small and compact printer consists of two sheet trays that can hold 500 sheets. This makes filling the trays less frequent and saves time. It has all the basic functions of a modern copier such as printing, copying, scanning, and faxing. It also supports a USB flash drive that allows you to print or scan to any USB device.
- Two paper trays with a total capacity of 500 sheets.
- Easy to use 3.0-inch touch screen.
- Supports the use of cloud-based services.
- The print speed is up to 24 ipm.
- A high monthly duty cycle of 20,000 pages.
The Canon color image printer CLASS MF733Cdw is a printer that combines quality and performance, making it ideal for commercial use.
With a one-pass duplex, you can print and scan both sides of the paper. This saves time and money, as you do not have to put the same paper and unnecessary paper into the system twice. It’s fast too. The device can produce 28 pages per minute, with the first page taking just 9 seconds to print.
- Provides up to 28 ppm.
- 50-sheet automatic document feeder and 850-page capacity.
- Comes with a 3-year limited warranty.
- Support multiple mobile apps for printing.
- Large touchscreen control panel for easy navigation.
The Canon Image CLASS MF236n printer is an all-in-one printer designed for low volume output. It’s an ideal entry-level printer for small offices that require little scanning, copying, and printing. It’s also very affordable.
The Canon Image CLASS MF236n is also energy efficient. The energy-saving mode allows the printer to consume 1.3W. Without a doubt, the MF236n is one of the best office copiers available.
- 35-sheet automatic document feeder for fast scanning.
- 6-line touchscreen LCD panel.
- The paper cassettes have a capacity of 250 sheets.
- The high printing speed of 24 pages per minute.
- Supports a variety of wireless connection options.
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